Administrative Assistant

About the role

The Department of Safety and Security (UNDSS) seeks an Administrative Assistant to support its office in East Jerusalem. Reporting to the Administrative Officer, the role contributes to the UN’s security management mission by handling human‑resource and financial administrative tasks.

Key responsibilities

• Initiate, review, process and follow‑up on HR actions such as recruitment, placement, promotion, relocation, performance appraisal, job classification, separation and training using the Umoja ERP system.
• Respond to staff enquiries on entitlements, administrative procedures, conditions of service and staff rules.
• Maintain staffing tables, prepare statistical data and generate Umoja reports for management decision‑making.
• Advise staff on travel authorizations, coordinate with the Travel Section or UNDP, and review travel claims and supporting documentation.
• Assist in the preparation and review of financial and HR proposals, consolidate budget and work programme information, and monitor expenditures.

Required profile

• Experience in administrative support within an international or UN environment.
• Familiarity with UN staff rules, regulations and procedural guidelines.

Required skills

• Umoja ERP system