Paralegal Support – Legal Secretarial Assistant

About the role

This position provides comprehensive legal secretarial support to attorneys and paralegals in a fast‑paced, deadline‑driven environment. The role involves preparing a variety of legal documents, managing calendars, and ensuring smooth case administration.

Key responsibilities

• Prepare wills, trusts, probate pleadings, corporate and entity formation documents under attorney direction.
• Schedule hearings, maintain calendars and tickler systems for all deadlines.
• Assist in trial preparation, including witness coordination, exhibit handling, and basic research.
• Draft correspondence, collect and organize client and matter information, and maintain digital files.
• File legal pleadings with courts, handle e‑filing, and manage physical and electronic records.
• Screen calls and visitors, route mail, and perform general clerical duties such as typing, scanning, and copying.
• Support attorneys with accounts receivable collections and client outreach using IntelliPad CRM.
• Assist with social media updates to align with firm website biographies.

Required profile

• High school diploma or GED; some college preferred.
• At least two years of legal secretarial experience.
• Strong attention to detail and ability to maintain confidentiality.
• Excellent verbal, written, and interpersonal communication skills.
• Ability to multitask, prioritize deadlines, and work both independently and as part of a team.

Required skills

• Proficiency with Microsoft Office suite (Word, Outlook, PowerPoint) and Adobe.
• Experience with e‑filing systems.
• Familiarity with IntelliPad CRM for client and event management.