Program Assistant - Global Health

About the role

Project Hope, an international NGO working on global health challenges, is hiring a Program Assistant in Gaza to support its Programs Department. The role assists the Program Director and sector teams (Health & Nutrition, WASH, Protection, and Grants & Reporting) with administrative and operational tasks such as maintaining activity trackers, coordinating meetings and supporting reporting. The position is advertised contingent on award, so no formal offer is made until funding is confirmed.

Key responsibilities

• Maintain program trackers, documentation systems and internal coordination records.
• Organize meetings, prepare agendas and notes, follow up on action points and help prepare presentation materials.
• Support documentation and filing of program records and reports, and maintain organized records of activity documentation and meeting notes.
• Help program teams coordinate activities and schedules, including activity calendars and key deadlines.
• Act as a liaison between program teams and other departments and share program updates.
• Assist with program reports, donor reporting and PowerPoint presentations, compiling inputs from sector teams.
• Support logistical arrangements for workshops, meetings and coordination events.
• Take part in field visits to document assessments, monitoring visits and program activities.
• Provide basic technical and coordination support to sector teams (Health & Nutrition, WASH, Protection).

Required profile

• Diploma or bachelor's degree in administration, social sciences, international development or a related field.
• 0-1 years of experience in administrative or program support roles is preferred.
• Good organizational and time management skills, and ability to manage multiple tasks and follow instructions.
• Ability to maintain organized records and to work collaboratively in a team.
• Basic understanding of humanitarian program sectors (Health & Nutrition, WASH, Protection) and willingness to learn program processes and terminology.

Required skills

• Proficiency in Microsoft Office (Word, Excel, PowerPoint) is highly recommended.
• Good communication and coordination skills.