Senior Administrative Assistant – Fixed Term – Area Office Jerusalem

About the role

The Senior Administrative Assistant provides full‑range office management and administrative support to senior staff at the UNRWA Area Office in Jerusalem. Working on a fixed‑term basis, the incumbent ensures smooth daily operations, coordinates meetings and travel, and acts as a liaison among departments.

Key responsibilities

• Manage the supervisor’s calendar, arrange meetings, and prepare travel documentation.
• Draft routine correspondence, take minutes, and distribute them promptly.
• Monitor and procure office supplies, process vendor payments, and support tender opening committees.
• Coordinate logistics for workshops, conferences and other events.
• Conduct research, compile statistical reports and gather information from internal and external sources.
• Assist in budget monitoring using the ERP system and track expenditures.

Required profile

• Internal UNRWA candidate with proven experience in administrative support.
• Ability to supervise general services staff where required.
• Strong organizational skills and attention to deadlines.
• Excellent written and verbal communication in English.

Required skills

• Proficiency with an ERP system for budget and procurement tracking.