Workplace Coordinator Associate – Core Business Services

About the role

As a Workplace Coordinator Associate you will work closely with the Facility Manager to ensure the day‑to‑day operations of EY’s Ramallah office run smoothly. You will help maintain a safe, efficient and welcoming environment, supporting maintenance activities, workplace projects and sustainability initiatives.

Key responsibilities

• Coordinate daily facilities maintenance and upkeep of office amenities and equipment.
• Liaise with building management, contractors and suppliers for maintenance, alterations and reconfiguration projects.
• Arrange workplace requirements such as furniture setups, network‑point installations and vending services.
• Respond to internal workplace and administrative requests, ensuring timely resolution.
• Maintain accurate inventory records for equipment, furniture, stationery and other supplies.
• Monitor stock levels, track orders and identify cost‑efficiency opportunities.
• Handle vendor claims for defective, missing or short‑delivered items.
• Support internal and external events, on‑site catering and volunteering initiatives.
• Promote workplace safety and sustainability through awareness activities and compliance monitoring.
• Provide reception coverage and front‑desk support when needed.

Required profile

• Strong organisational and coordination abilities.
• Capacity to manage multiple requests and priorities effectively.
• Excellent communication and stakeholder‑management skills.
• Proactive, service‑oriented attitude.
• High attention to detail and accurate record‑keeping.
• Ability to collaborate with internal teams, building management, contractors and suppliers.
• Awareness of workplace health, safety and sustainability practices.
• Commitment to delivering a positive and professional workplace experience.