Workplace Coordinator Associate

About the role

EY Ramallah is hiring a Workplace Coordinator within its Core Business Services, Administrative & Workplace Services team. You will support the Facility Manager in day-to-day workplace and facilities operations, helping maintain a safe, efficient and welcoming office environment. The role covers maintenance coordination, workplace projects, liaison with building management and suppliers, and contributes to EY's Health, Safety and Environmental requirements and sustainability initiatives. Reception coverage and front-desk support are provided as required.

Key responsibilities

• Coordinate day-to-day facilities maintenance and the upkeep of office amenities and equipment.
• Liaise with building management, contractors and suppliers on maintenance, office alterations and reconfiguration projects.
• Coordinate workplace needs such as furniture and workstation setups, network points, vending services and equipment.
• Handle internal workplace and administrative requests and support maintenance and repair of office equipment and appliances.
• Maintain accurate inventory records and monitor stock levels, track orders and follow up on vendor claims for defective or short-delivered items.
• Support internal and external events, on-site catering and volunteering initiatives.
• Promote workplace safety and sustainability, and monitor contractor and vendor compliance with safety standards.
• Provide reception coverage and front-desk support when the receptionist is absent.

Required profile

• Background in Facilities Management, Engineering, Civil Engineering, Office Management or a related discipline.
• Relevant experience in workplace services, facilities coordination, administration or a related area.
• Ability to coordinate maintenance, inventory, supplier and workplace-support activities.
• Good written and verbal communication skills.

Required skills

• Strong organizational and coordination skills and ability to manage multiple requests and priorities.
• Attention to detail and accurate record-keeping.
• Ability to work with internal teams, building management, contractors and suppliers.
• Awareness of workplace health, safety and sustainability practices.