Logistics and Administrative Assistant (Fixed‑Term)

About the role

The Logistics and Administrative Assistant provides essential support to the Procurement and Logistics Department at UNRWA's Field Office in the West Bank. This fixed‑term position is open to internal candidates and involves managing documentation, purchase requests, and contract records while ensuring smooth coordination with the section supervisor.

Key responsibilities

• Manage the flow of section documents, ensuring effective access, tracking and retrieval for staff.
• Receive, verify and record purchase requests, distributing them to the appropriate officers.
• Monitor and control receipt of purchase requests, ensuring timely submission according to the procurement plan.
• Maintain records of contract proposals, enter related purchase orders into the database and tracking system.
• Produce reports on outstanding purchase requests and tender statuses, distributing updates to relevant parties.
• Assist the supervisor with schedule management, meeting arrangements, minutes and follow‑up actions.
• Handle routine administrative tasks, compile files, exchange information with partner organisations and manage incoming calls.
• Perform any other duties assigned by the supervisor.

Required profile

• Demonstrated ability to organise documents and track procurement processes.
• Strong attention to detail and accuracy in record‑keeping.
• Effective communication and networking skills within a multicultural environment.
• Capacity to plan, organise and follow established procedures.
• Commitment to UN core values of integrity, professionalism and respect for diversity.

Required skills

What we offer

• Opportunity to contribute to humanitarian assistance for Palestine refugees.
• Experience working within a United Nations agency.
• Professional development in logistics and procurement functions.