Administrative Assistant – Fixed Term (Grade 08) – Digital Impact & Innovation

About the role

The Digital Impact, Technology, and Innovation Department of UNRWA is seeking an Administrative Assistant on a fixed‑term basis (Grade 08) to support its Field Office in the West Bank. The role is open to internal candidates and focuses on providing comprehensive administrative, HR, procurement, and finance support.

Key responsibilities

• Manage daily administrative tasks including documentation, correspondence, meeting arrangements, and mail handling.
• Respond to staff inquiries, maintain internal communication lists, and prepare statistical reports using computer software.
• Support HR processes such as new appointments, staff movements, separations, service accidents, Acting Appointment Allowance, Daily Paid Workers, and Group Medical Insurance card issuance.
• Oversee general services in the Field Administration Office, including lease agreements, service contracts, mail operations, and record keeping.
• Prepare and process ERP transactions (Purchase Orders, Requisitions, Warehouse Stock Transfer Orders) and assist with tender documentation.
• Maintain control systems for supplies, equipment, and furniture, coordinate preventive maintenance and repairs, and process related bills.
• Assist finance teams with budget preparation, expenditure tracking, and wage sheet reviews.

Required profile

• Internal UNRWA staff with proven experience in administrative support.
• Familiarity with HR, procurement, and basic finance procedures.
• Ability to work independently, prioritize tasks, and maintain accurate records.

Required skills

• Proficiency with ERP systems for procurement and inventory management.
• Strong computer skills for preparing statistical reports and handling correspondence.
• Knowledge of Microsoft Office applications (Word, Excel, Outlook).

What we offer

• Opportunity to contribute to UNRWA’s mission of supporting Palestine refugees.
• Professional development within a United Nations environment.